Secretary

We are looking for an organised and reliable Volunteer Secretary to join our committee and support the smooth running of our meetings and administration. This is a key role in helping our group stay coordinated and effective.

What you’ll do:

• Take accurate notes and record actions during committee meetings.
• Circulate agendas, minutes, and key information to committee members in good time.
• Keep records of meetings, decisions, and group documents up to date and well organised.
• Support the Chair in planning meetings and ensuring actions are followed up.
• Maintain good communication between committee members.
• Handle general correspondence on behalf of the committee when required.
• Ensure the charity’s records are kept in line with legal requirements and best practice.

Getting started:

• Committee meetings are held at Stifford Scout Hall, which you’ll need to attend.
• A DBS check and completion of online safeguarding training are required before starting the role.
• You’ll be fully supported by the Chair and other committee members as you settle into the role.

What you’ll gain:

• The chance to develop valuable administration and leadership skills.
• Experience in charity governance and teamwork.
• The satisfaction of knowing your role helps keep everything running smoothly for young people and the wider community.

Skills

• Someone organised, reliable, and a good communicator.
• Confidence in using email, Word, and other basic IT tools.
• Ability to take clear notes and record actions accurately.
• A team player who can keep information flowing smoothly.
• Integrity and ability to maintain confidentiality.