SECRETARY

  • Arrangeannualcalendarof committeemeetingsandAGM.  

  •  

  • Drawup agendas for committee meetings andAGM. Publishdraftstocollect additionalitems. 

  • Publishfinalagendas, with any availablereports, papers attached. 

 

  • Takeminutesat committee meetings andAGM.  

 

  • Publishdraftsto alltrustees and Officers.  

 

  • Collect comments and dissensions fromtrustees.  

 

  • PublishanAGMnotificationin thefront windowoftheReadingRoomspremises, at least28 daysbeforethemeeting. 

 

  • Retainsignedcopiesofallminutesinpaperand/orelectronicformat. 

 

  • Manageanarchiveofkeydocumentsincloudstorage. 

 

  • Handlegeneralcorrespondenceandactasapointofcontacttotheoutsideworld. 

 

  • Maintainan officiallistoftrustees, committee members, andofficers.  

 

  • Obtain nominations for all positionsprior to theAGMmeeting. 

 

  •  EnsurethattheCharities Commissionis up todatewith current trustees. 

 

  • Maintainan upto datefileofdeclarationsbytrusteesofunderstandingand acceptance of Charities Commissionrequirements andobligations. 

 

  • KeeperoftheReadingRoomsgoverningdocumentsandadviseon requirements whereapplicable. andof any actualor potentialbreaches. 

 

  • AnadvisorregardingCharitiesCommissionguidelinesandobligations,andadvise Trusteesofany actualor potentialbreaches. 

 

Skills

Key Attributes 

Very organised 

Microsoft Office Literate 

Details

  • Accessibility
  • Data Protection policy
  • DBS check required
  • Equal opportunities policy
  • Expenses reimbursed
  • Health and Safety Policy
  • Ongoing support
  • Suitable for under 18s
  • Training provided
  • Volunteer induction
  • Volunteer policy
  • Volunteers covered by insurance
  • Written role description

When can I volunteer?

Mon Tue Wed Thu Fri Sat Sun
Morning Yes Yes Yes Yes Yes No No
Afternoon Yes Yes Yes Yes Yes No No
Evening No No No No No No No

Location

73 High Street
Billericay
Essex
CM12 9AS

More Opportunities from The Reading Rooms

Similar Opportunities

Before you can register your interest in this opportunity you must either login or register as a volunteer.

You will be returned to this page.

Login

Register

Register as a Volunteer